The hallmark of Moshman Associates’ activities in conference management is its attention to detail --- the critical factor affecting meeting success. Having been responsible for literally hundreds of meetings, large and small, in all parts of the U.S. and selected foreign venues, we are prepared to assume a role in any of the various components of organizing and managing a meeting.

Our responsibilities have encompassed all components:

• Interaction with planning committees
• Selection of conference theme
• Choice of location and venue
• Contract negotiations
• Negotiation of discounts with airlines and rental car companies
• Program development
• Selection of speakers and moderators
• Development and processing invitations
• Personal services to VIPs for travel and accommodations
• Budget development and determination of fees
• Development of publicity mailings
• Generation of media notices
• Advance registration
• Preparation of meal guarantees
• Development of A/V specifications
• Preparation of meeting room set-up specifications
• Compilation of rooming lists
• Management of all on-site operations
• Payment of bills after audit for accuracy
• Preparation of post-conference evaluation
• Preparation of proceedings
• Processing appreciation letters.

In all respects, Moshman Associates acts for the best interest of its clients. The firm accepts no commissions from vendors, but always seeks to obtain the most advantageous terms for its clients.